24-05-2018

A. GENERAL PART

1.1. USER DATA COLLECTION AND TREATMENT

The present website WWW.CASASDORETIRO.COM (“Site”), (including guest accommodation services), the provision of information, content, including newsletter, login areas, telephone contacts (together the “Services”) to its users (“User”) and to its related entities, the entities of the Casa do Retiro, Casa de Campo Lda., a public limited company with its registered office based at Rua de Santa Teresinha, nº4, 9350-310, Canhas, registered with the Ponta do Sol Commercial Registry Office under the single registration number and company number 511 124 961 (hereinafter “CASAS DO RETIRO”) may require the User to make personal data available, namely, information provided by Users that allows CASAS DO RETIRO to identify and/or contact them. (“Personal Information”).

As a rule, Personal Data is requested when the User registers on the site, requests a contact and/or sending newsletters, subscribes to a certain service, provides or requests information, acquires a product or establishes a contractual relationship with CASAS DO RETIRO.

The Personal Data collected and processed essentially consists of information regarding the name, gender, date of birth, telephone, mobile phone, email, address, tax identification number, credit card data (collected for billing purposes only), although other Personal Data may come to be collected that may be necessary or appropriate for the provision or charging of services by CASAS DO RETIRO.

After the collection of Personal Data, CASAS DO RETIRO provides the User with detailed information about the nature of the data collected and about the purpose and processing that will be performed on the Personal Data, as well as the information mentioned in clause 8.

CASAS DO RETIRO also collects and processes information about the characteristics of the user’s hardware device and browser/software features, as well as information about the pages visited by the User within the site. This information may include browser type, domain name, access times and links by which the User has accessed the Site (“Usability Information”). We only use this information to improve the quality of the user’s visit to our site.

Usability Information and Personal Data are designated in this Privacy Policy as “User Data”.

For the purposes of this Privacy Policy, a contractual relationship means any contract established between CASAS DO RETIRO and its related entities, regardless of their purpose.

1.2. SUB-CONTRACTED ENTITIES

As part of the processing of User Data, CASAS DO RETIRO uses or may have recourse to third parties, subcontracted by it, for, on behalf of CASAS DO RETIRO, and in accordance with the instructions given by the User Data, in accordance with the law and this Privacy Policy.

These subcontracted entities may not transmit the User Data to other entities without CASAS DO RETIRO having given prior written authorization to do so, and are also prevented from contracting other entities without CASAS DO RETIRO prior authorization.

CASAS DO RETIRO undertakes to only subcontract to entities that offer the maximum security in the implementation of the appropriate technical and organizational measures, in order to guarantee the defence of the User’s rights. All entities sub-contracted by CASAS DO RETIRO shall be bound by CASAS DO RETIRO by means of a written agreement which covers: the object and duration of the processing, the nature and purpose of the processing, the type of personal data, the categories of data subjects and the rights and obligations of the parties.

After the collection of personal data, CASAS DO RETIRO provides the User with information on the categories of subcontracted entities that, in this case, may process data on behalf of CASAS DO RETIRO.

1.3. DATA COLLECTION CHANNELS

CASAS DO RETIRO may collect data directly (i.e., directly from the User) or indirectly (i.e. via partner entities or third parties). Such collection may be done through the following channels:

Direct collection: in person, by telephone, via e-mail and through the site;

Indirect collection: through partners or group companies and official entities. 

2.GENERAL PRINCIPLES APPLICABLE TO THE PROCESSING OF USER DATA

In terms of general principles regarding the processing of personal data, CASAS DO RETIRO undertakes to ensure that the User Data processed by it is:

CASAS DO RETIRO undertakes to ensure that the processing of User Data is only done under the conditions cited above and respecting the principles mentioned above.

When the processing of the User Data is performed by CASAS DO RETIRO based on the User’s agreement, the User has the right to withdraw his consent at any time. Such withdrawal of the consent, however, does not jeopardize the legality of the processing carried out by CASAS DO RETIRO, based on the consent previously given by the User.

The length of time during which the data is filed and stored varies according to the purpose for which the information is being processed.

Effectively, there are legal requirements that require the data to be preserved for a minimum period of time. Thus, and where there is no specific legal obligation, the data will be stored and kept only for the minimum period necessary for the purposes that led to their collection or subsequent processing, which at the end of the period will be eliminated.

3. USE AND PURPOSE OF USER DATA PROCESSING

In general, CASAS DO RETIRO uses the User Data for the following purposes:

The User Data collected by CASAS DO RETIRO is not shared with third parties without the User’s consent, except in the situations mentioned in the following paragraph. However, in the event of the User contracting services with CASAS DO RETIRO that are provided by other entities responsible for the processing of personal data, User Data may be consulted or accessed by such entities, to the extent that it is necessary for the provision of such data services.

CASAS DO RETIRO may transmit or communicate the User Data to other entities in the event of such transmission or communication being necessary for the implementation of the contract established between the User and CASAS DO RETIRO or for pre-contractual procedures at the request of the User, if necessary for the fulfilment of a legal obligation to which CASAS DO RETIRO is subject or, if it is necessary, to obtain them in the legitimate interests of CASAS DO RETIRO or of a third party. In the event of the transmission of User Data to third parties, reasonable efforts will be made to ensure that the transmitting entity employs the User Data transmitted in a manner appropriate to this Privacy Policy.

4.TECHNICAL, ORGANIZATIONAL AND SECURITY MEASURES IMPLEMENTED

In order to guarantee the security of the User Data and maximum confidentiality, CASAS DO RETIRO treats the information you provided to us in an absolutely confidential manner, in accordance with its internal security, and confidentiality policies and procedures, which are updated periodically as required, as well as the terms and conditions legally set out.

As a function of the nature, scope, context and purpose of data processing, as well as the risks arising from the treatment of the rights and freedoms of the User, CASAS DO RETIRO undertakes to apply, both when defining the method and timing of handling the data, the technical and organizational measures necessary and appropriate for the protection of User Data and compliance with legal requirements.

It also undertakes to ensure that, by default, only data that are necessary for each specific handling purpose are processed and that such data are not made available without human intervention to an indeterminate number of people.

Communication between the user’s device and the CASAS DO RETIRO site is done through secure channels and communications using the HTTPS protocol and the SSL security standard. Nevertheless, in terms of general measures, CASAS DO RETIRO adopts the following:

5.TRANSFER OF DATA OUTSIDE THE EUROPEAN UNION

CASAS DO RETIRO may transfer your personal data to recipients who is established outside of the European Union offering different levels of personal data protection.

Consequently, CASAS DO RETIRO adopts appropriate measures to ensure secure transfer of the User’s personal data, when a transfer to an external recipient located in a country offering a different level of privacy from that proposed in the country where the personal data is collected.

CASAS DO RETIRO undertakes to ensure that the data flows to the countries established outside of European Union observe the applicable legal provisions, namely in the adequacy determination of such country in what concerns to the data protection and the applicable requirements to such transfers.

6.USE OF COOKIES

When you visit our Site, a small text file (Cookie) is created and recorded on your computer disc, so when you visit the Site via a browser you are accepting the creation of this text file in your device. This file will provide you with a greater speed and an easier access to the site, as well as its customization in accordance with your preferences.

You can delete or block them in the "Help" menu on your browser, where you will find how to do it.

By using our Website, you agree to collect and store small text files named cookies, which contain information and that are sent to your computer or to other Users Devices through a server. These text files enable a more efficient and customized experience of browsing.

Whenever you visit our Website, your internet browser sends these cookies back to the Website, allowing the recognition and memorization of the you identity, as well as your usage preferences.

I- What are Cookies? 

Cookies are small software files, which are stored on your device through the browser, and that hold a certain amount of data, namely, regarding the state of the navigation, and the activity during you are browsing. These cookies data can then be retrieved and can allow us to customise our web pages and services accordingly, through the information previously introduced on the Website.

II- What cookies do we use?

Necessary Cookies to: 

(i) Allow the navigation on the website; 

(ii) Use website’s features, such as accessing secure areas and exclusive contents for registered Users.

Functionality Cookies to: 

(i) Record information about our Users options; 

(ii) Allow the customization of our Website accordingly with your needs, namely, to memorise the language.

Performance Cookies to:

(i) Monitor how is your access to our Website and the regularity of this access.

Session cookies to:

(ii) The reservation process, since this type of cookies are safer and can not be manipulated by third parties.

We also use direct or indirect analytical services to assess the effectiveness of our content and the Users’ preferences, which help us with the optimization of the functioning of this Website.

We also use web beacons or tracking pixels to count the number of visitors to our Website, anonymously and without identifying any particular User. However, for registered Users who are connected to the Website we will combine this information with the data collected through cookies to analyze how Users navigate in this Website in more detail.

III- How to control cookies: 

All recent versions of popular browsers give Users a level of control over cookies. Users can set their browsers to accept or reject all, or certain, cookies. Users can also set their browser to prompt them each time a cookie is offered.

Please note that, when you delete or block cookies, some functionalities of the website may be affected.

If you want to know more about how Cookies work, you can check the AboutCookies.org or Cookiecentral.com Websites.

IV- Cookies Security: 

Since Cookies can be intercepted or changed, we take the following security measures: 

(i) Sensitive information – such as passwords or personal data such as the customer's address or telephone number – is not stored; 

(ii) Non-secure requests (HTTP) are not sent where cookies are sent to the browser in plain text and can be intercepted.

7. TOOLS USED FOR ANALYTICS AND USER BEHAVIOR

Google Analytics

In this Site is used Google Analytics, a web analysis service provided by Google Inc., (hereinafter “Google”). The cookies are being recorded in order to provide information on the Site’s use. This data, including the user’s IP address, is transmitted to Google servers, but the data collected by Google Analytics is not related to any other data held by Google.

You may also deactivate the tool by downloading and installing a browser add-on available from Google: https://tools.google.com/dlpage/gaoptout?l=en

Facebook and Instagram

In the Site there is an interactivity with Facebook and Instagram through a connection with these social networks’ servers is established. This allows the social networks to identify the Site that the User is visiting, and potentially store other data such as the IP address.

If the user is also connected in these social networks, may also be associated the data with the User’s account. If the user wants to prevent this, should done log out from Facebook and/ or Instagram before visiting the webpage.

You can find more information about how Facebook and Instagram process data on their sites: https://www.facebook.com/about/privacy/ and https://help.instagram.com/519522125107875.

Twitter

The Site has an interactivity with Twitter Inc.(hereinafter “Twitter”). When you access a webpage using such buttons, a connection with Twitter’s servers is established. This allows Twitter to identify the Site that the User is visiting, and potentially store other data such as the IP address.

You can find more information about how Twitter processes data on Twitter Site: https://twitter.com/privacy

Youtube

The Site has an interactivity with Youtube through a connection with this website servers is established. This allows Youtube to identify the Site that the User is visiting, and potentially store other data such as the IP address.

If the user is also connected in Youtube, may also be associated the data with the user’s account. If the user wants to prevent this, should done log out from your Youtube account before visiting the webpage.

You can find more information about how Youtube processes in the following link: https://www.youtube.com/intl/en-GB/yt/about/policies/#community-guidelines

B. USER RIGHTS (DATA OWNERS) 

8. THE RIGHT TO INFORMATION

8.1. Information provided to the User by CASAS DO RETIRO (when data are collected directly from the User):

8.2. Procedures and measures implemented to fulfil the right to information.

The information referred to in paragraph 8.1. is provided in writing (including by electronic means) by CASAS DO RETIRO to the User prior to the processing of the personal data in question. In accordance with applicable law, CASAS DO RETIRO is under no obligation to provide the User with the information mentioned in paragraph 8.1 when and to the extent that the User already has knowledge of them.

This information is provided by CASAS DO RETIRO at no cost.

9. RIGHT OF ACCESS TO PERSONAL DATA

CASAS DO RETIRO guarantees the means that allow the user to consult his or her Personal Data.

Upon request, CASAS DO RETIRO will provide the User, free of charge, with a copy of the User Data that is being processed. The providing of other copies requested by the User may entail administrative costs.

10. THE RIGHT TO CORRECT PERSONAL DATA

The User has the right to request, at any time, correction of his or her Personal Data, as well as the right to have incomplete personal data completed, including by means of an additional declaration.

In the event of limitation of processing of data, CASAS DO RETIRO shall inform each recipient/entity to whom the data has been transmitted of the limitation, unless such communication proves impossible or involves a disproportionate effort on behalf of CASAS DO RETIRO.

11. THE RIGHT TO THE DELETION OF PERSONAL DATA (“RIGHT TO BE FORGOTTEN”)

You have the right to obtain, on the part of CASAS DO RETIRO, deletion of your data when one of the following reasons apply:

In the event of the data being deleted, CASAS DO RETIRO shall inform each recipient/entity to whom the data has been transmitted of the deletion, unless such communication proves impossible or involves a disproportionate effort on behalf of CASAS DO RETIRO.

When CASAS DO RETIRO has made the User Data public and is obliged to delete it under the right of such deletion, CASAS DO RETIRO undertakes to ensure reasonable measures, including of a technical nature, taking into account available technology and costs of its application to inform those responsible for the effective processing of personal data for which the User has requested deletion of the links to such personal data, as well as copies or reproductions thereof.

12. THE RIGHT TO THE LIMITING OF THE PROCESSING OF PERSONAL DATA

The User has the right to obtain, on the part of CASAS DO RETIRO, a limitation on the processing of the User Data, if one of the following situations occurs (the limitation consists of marking the personal data retained with the aim of limiting its processing in the future):

When User Data is subject to limitations, they may only, with the exception of storage, be processed with the consent of the User or for the purpose of declaring, exercising or defending a right in judicial proceedings, defending the rights of another natural or legal person, or for public interest reasons provided by law.

The User who has obtained the limitation of the processing of their data in the above cases shall be informed by CASAS DO RETIRO before the limitation on processing is annulled.

In the event of limitation of processing of data, CASAS DO RETIRO shall inform each recipient/entity to whom the data has been transmitted of the limitation, unless such communication proves impossible or involves a disproportionate effort on behalf of CASAS DO RETIRO.

13. THE RIGHT OF PORTABILITY OF PERSONAL DATA

The User has the right to receive personal data concerning him/her and which he/she has provided to CASAS DO RETIRO, in a structured, current and automated reading format, and the right to transmit such data to another person responsible for its processing, if:

The processing is based on consent or a contract to which the User is a party;

and

The processing is performed by automated means.

The right of portability does not include inferred or derived data, i.e. personal data that are generated by CASAS DO RETIRO as a consequence of, or resulting from, analysis of the data being processed.

Users are entitled to have their personal data transmitted directly between those responsible for the processing, whenever this is technically possible.

14. RIGHT TO OPPOSE PROCESSING

Users have the right at any time, for reasons relating to their particular situation, to object to the processing of personal data concerning them in the exercising of legitimate interests pursued by CASAS DO RETIRO or when the processing is carried out for purposes other than those for which personal data were collected, including the definition of profiles, or when personal data are processed for statistical purposes.

CASAS DO RETIRO shall terminate the processing of User Data unless it can demonstrate urgent and legitimate reasons for such processing that prevail over the User’s interests, rights and freedoms, or for the purposes of declaring, exercising or defending CASAS DO RETIRO’s rights in legal proceedings.

When User Data is processed for the purpose of direct sales (marketing), Users have the right to oppose at any time the processing of the data that concern them for the purposes of said marketing, which includes the definition of profiles insofar as it relates to direct marketing. If Users object to the processing of their data for the purposes of direct marketing, CASAS DO RETIRO must cease the processing of the data for this purpose.

Users also have the right not to be subject to any decision made solely on the basis of automated processing, including the definition of profiles, that has an effect in the legal sphere or has a significant similar effect, unless the decision:

15. PROCEDURES FOR THE EXERCISING OF RIGHTS BY THE USER

The right of access, right to make corrections, right of elimination, right of limitation, right of portability and right to opposition may be all exercised by the User through e-mail This email address is being protected from spambots. You need JavaScript enabled to view it..

For further information please contact the CASAS DO RETIRO Data Protection Officer through the following e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. or by letter to the Data Protection Officer, RUA CONDE CANAVIAL, N.º18, 1º, 9000-024 FUNCHAL, Portugal.

CASAS DO RETIRO will respond in writing (including by electronic means) to the User’s request within a maximum period of one month from the receipt of the request, except in particularly complex cases, for which this period may be extended up to two months. If the requests submitted by the User are manifestly unjustified or excessive, especially due to their repetitive nature, CASAS DO RETIRO reserves the right to charge administrative costs or refuse to comply with the request.

16. PERSONAL DATA VIOLATIONS

In the event of data violation and insofar as such a violation is likely to entail a high risk to the User’s rights and freedoms, CASAS DO RETIRO undertakes to inform the User in question of the personal data violation within 72 hours of learning of the incident.

Under the legislation, communication to the User is not required in the following cases:

If CASAS DO RETIRO has taken subsequent action to ensure that the high risk to the User’s rights and freedoms is no longer likely to materialize; or

C. FINAL PART

17. ALTERATIONS TO PRIVACY POLICY

CASAS DO RETIRO reserves the right to make changes to this Privacy Policy at any time. In the case of modification to the Privacy Policy, the date of the most recent change, available at the top of this page, shall also be updated. If the change is substantial, a notice will be placed on the site.

18. APPLICABLE LAW AND LEGAL JURISDICTION The Privacy Policy as well as the collection, processing or transmission of User Data are all governed by the provisions of EU Regulation 2016/679 passed by the European Parliament and Council on 27 April 2016, and by the laws and regulations applicable in Portugal.

Any litigation arising from the validity, interpretation or implementation of the Privacy Policy, or related to the collection, processing or transmission of User Data, must be submitted exclusively to the jurisdiction of the courts of PONTA DO SOL, without prejudice to mandatory legal rules.